Administrative Assistant - Corporate Office

Digital Media Solutions | Clearwater, FL

DMS Careers

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Posted Date 3/20/2019

The Administrative Assistant acts as the first point of contact for the Clearwater Corporate office and will provide administrative support across the organization. The Administrative Assistant serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and phone system.


  • Assist in preparation of project plans and execute successful logistics for meetings, training's, and small events, as well as contribute to larger organizational events
  • Prepare expense reconciliation, and support travel logistics
  • Create Microsoft Excel spreadsheets including pivot tables and graphs, PowerPoint presentations and Word documents requiring advanced capabilities.
  • Commitment to learning and applying new tools and systems to meet team and organizational goals
  • Planning and coordinating office social events
  • Ability to multi task including supporting, assisting or leading assignments and special projects while covering a wide range of coordination, communication and logistical support for C suite of executives.
  • Develop relationships with key contacts, both internal and external Assist with monthly billing and reconciliation
  • Complete other duties, tasks and activities as they arise.


  • Three (3) plus years in an administrative support position
  • Strong proficiency with Microsoft Excel, Word and Power Point
  • Excellent organizational skills & constant attention to detail
  • Possess excellent written & verbal communication skills
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to handle confidential information

Candidates will be considered in totality of their skills and experience versus strict interpretation of “requirements.”

What we offer:

  • Very competitive pay package based on experience
  • Medical, dental and vision plans
  • Domestic partner benefits
  • 401(k) with match
  • Flexible work schedules
  • Frequent social and community events
  • Annual retreat in Clearwater Beach, FL and events built around team building
Job Type
Full Time
Job Category
Central Florida

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