Office Coordinator

Connecticut | Danbury, CT

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Posted Date 1/17/2020

The Office Coordinator acts as the first point of contact for the company and will provide support in various areas across the organization.

Reports to: EVP, Subscription Marketing


• Prepare and distribute daily company performance reports to management to monitor business activity, pacing, and forecasting.

• Assist in preparation of client meetings, quarterly business reviews and internal meetings/presentation.

• Greet clients and vendors visiting on-location

• Prepare expense reconciliation, and support travel logistics.

• Manage office supplies, equipment and common areas.

• Create Excel spreadsheets including pivot tables and graphs, PowerPoint presentations and Word documents requiring advanced capabilities.

• Commitment to learning and applying new tools and systems to meet team and organizational goals.

• Planning and coordinating office social/cultural events including weekly lunches and team building.

• Provide account management support to existing digital campaigns including but not limited to:

o Management of all logistics, including set up and tracking of pixels, URLs and keycodes.

o Development of daily, weekly and monthly reporting - by client, product, and media channel.

• Handle client invoicing and reconciliation. Prepare monthly summarized billing sheets.

• Develop relationships with key contacts, both internal and external.

• Verify contracts are property executed and properly stored.

• Assist with monthly billing and reconciliation.

• Complete other duties, tasks and activities as they arise.

• Three (3) plus years in an office manager or administrative support position

• BA/BS degree

• Strong proficiency with Microsoft Excel, Word and Power Point.

• Excellent organizational skills & constant attention to detail.

• Possess excellent written & verbal communication skills.

• Demonstrates curiosity and drive to learn and contribute to the DMS mission.

• Professional appearance

• Strong communication skills both verbal and written

• Ability to be resourceful and proactive in dealing with issues that may arise

• Ability to organize, multitask, prioritize and work under pressure

• Ability to handle confidential information

Candidates will be considered in totality of their skills and experience versus strict interpretation of “requirements.”

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