Administrative Associate/Receptionist

San Diego | San Diego, CA

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Posted Date 2/27/2020
Description

Administrative Assistant acts as administrative support for the office assisting with administrative duties.

Responsibilities:

  • Manages the front office including directing vendors, guests, and employees appropriately.
  • Acts as a liaison between the Property Managers and DMS.
  • Manages any building repair requests, visitor lists and acts as the building emergency/evacuation point of contact.
  • Manages reception area and welcomes all visitors
  • Responsible for setting up all DMS Employees who are remotely working out of the specific DMS office: Provide directions beforehand, creating building access badges, setting up desk space, and notifying IT/HR.
  • Assists in planning Executive and C-Suite office visits and is the main point of contact during visits, coordinating their requests as necessary.
  • Works collectively with administrative team on global tasks and initiatives
  • Manages Conference room calendars and oversees all scheduling needs.
  • Manages office-wide supplies including stocking supplies, keeping track of supplies, placing order with appropriate personal when needed.
  • Ability to multitask including supporting, assisting or leading assignments and special projects while covering a wide range of coordination, communication and logistical support for C-suite and Executives.
  • Develop relationships with key contacts, both internal and external
  • Complete other duties, tasks and activities as they arise.
  • 2+ years’ experience in a front office handling receptionist responsibilities
  • Advanced knowledge of Microsoft Office and Google Suites
  • Strong communication skills both verbal and written
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • Capacity to work collaboratively with team members
  • Ability to handle confidential information

Also a plus:

  • Associates or Bachelor’s degree
Job Category
Administrative
Location
San Diego

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